Parent Resources

Below are some resources that may be of help to you as you familiarize yourself with our programs.

Overseas Studies Student Handbook
Health Insurance Information 2012-2013
Health Insurance Information 2013-2014
Georgetown Conditions of Participation for Study Abroad
State Department and CDC Travel Information

McGhee Center Pre-departure information

Frequently Asked Questions

As study abroad is a time for developing greater independence, our philosophy is that students should always contact us directly with any questions or concerns they may have regarding their time abroad. If you have questions about our programs that are not answered below, please encourage your son/daughter to take the initiative to seek out our assistance. Note that the following information applies only to semester and year programs.

How do you ensure safety and security on your overseas programs?
What can I do to help my son/daughter prepare for study abroad?
How much will study abroad cost?
Will financial aid be available for study abroad?
How does my son/daughter access surplus financial aid funds?
What is Georgetown's refund policy for study abroad?
Will my son/daughter have health insurance while studying abroad?

How do you ensure safety and security on your overseas programs?

Although we cannot eliminate risk entirely, we do our best to mitigate it. All Georgetown students are given emergency contact information prior to departure. Depending upon the site, this information may include: the name and number of a program coordinator, the host institution's emergency contact number, and/or the emergency number of the closest US Consulate to the program location.

In addition to well-established emergency overseas protocols, OGE staff is on call 24 hours a day, 7 days a week through the Department of Public Safety (DPS). If a student experiences an emergency abroad and needs to contact OGE, he/she may call DPS to request that the appropriate OGE contact person be paged.

If an emergency occurs abroad students and parents should follow the protocols below:
• For all emergencies, students should first call our Administrative Director.
• For medical emergencies, students should contact the study abroad insurance/assistance provider MEDEX (24-hour Emergency Medical Assistance): +1-410-453-6330.

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What can I do to help my son/daughter prepare for study abroad?

Here are some things you can do to ensure a smooth transition:
• Ensure that at least one member of your family has an up-to-date passport, so that in the event of an emergency you can travel quickly.
• Carefully review the GU Study Abroad Health Insurance Plan. Familiarize yourself with the terms of coverage and numbers to call for assistance. Encourage your son/daughter to do the same.
• Carefully review the visa requirements for your son/daughter's program. Encourage him/her to review them as well! Make sure that your son/daughter is familiar with the important deadlines and requirements necessary for the visa application.
• Encourage your son/daughter to talk to us! If questions arise either here or abroad, please suggest that he/she reach out to us for assistance.
• Familiarize yourself with the host program's schedule of classes and breaks.
• Encourage your son/daughter to maintain contact with Georgetown regarding academics and program issues, and also refer him/her to the Overseas Studies Handbook for administrative questions.
• Understand that living abroad has ups and downs. Your son/daughter may need your encouragement to acclimate to a new school and culture so encourage him/her to give things a chance and to seek out opportunities to meet others.

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How much will study abroad cost?

To view the budget for the McGhee Center, please click here.

Tuition costs for semester and full-year programs:

Students accepted into a study abroad program for a semester or full year pay Georgetown tuition and a study abroad health insurance fee directly to GU. This tuition covers the academic expenses of the program. The tuition fee does not include the cost of room and board, which will vary from site to site, nor does it include additional costs such as airfare, books, visas, or personal expenses.

 Room and Board fees:

Payment of room and board fees for the McGhee Center are billed directly to the student’s Georgetown account. The board fees cover lunch and dinner Monday through Friday and all meals during program field trips and excursions.

Estimates for incidentals:

To assist students in getting a sense of the true cost of study abroad, our program budget sheets will include an estimate of expenses for incidentals. We will give estimates for items such as:

• Transportation costs
• Books
• Additional Meals & entertainment
• Visa fees
• Round-trip airfare
• Personal expenses (toiletries, immunizations, health insurance required by the host country, cell phone, etc.)

These estimated costs will not be reflected on the Georgetown bill, but should be taken into consideration when evaluating the cost of a program. If students receive financial aid, these costs will be factored into the student's financial aid package.

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Will financial aid be available for study abroad?

Students who receive financial aid are eligible to transfer that aid to their semester or full-year study abroad program. With the exception of federal work-study funds, all forms of financial aid can be applied to GU-approved semester and full year programs. This includes Georgetown grants, loans, scholarships, and state and federal awards, such as Pell Grants and Guaranteed Student Loans. In cases where work-study funds are not available, or where the cost of living at the semester or full-year study site exceeds that of the GU main campus, the financial aid package will be revised to cover the additional funds needed for room and board, as well as transportation and other personal expenses. Normal procedures and deadlines for filing financial aid applications apply.

For more information on GU financial aid, please click here.

How does my son/daughter access surplus financial aid funds?

Once financial aid has been awarded and the GU bill has been paid, students may request their surplus financial aid to help cover additional costs incurred abroad but not billed to their GU student account. To request a refund, students must follow the instructions for requesting a refund on the Office of Student Account's website.

Please note that the Office of Students Accounts will only mail the check to an address within the U.S. Therefore, students are encouraged to add a parent's name to their bank account so that deposits can be made while they are abroad. For a refund to be disbursed, the Office of Student Accounts must confirm that a surplus exists. This normally does not occur until after the add/drop period on campus: late September (full-year and fall-only participants) or late January (spring-only participants). Therefore, students should be aware that they will not be able to access these funds before the specified dates. If this causes a problem, students are strongly encouraged to contact their Financial Aid Advisor.

What is Georgetown's refund policy for study abroad?

Students must notify the Office of Global Education in writing should they opt to withdraw from a study abroad program.

Refund policy for semester and full-year programs:

Students who withdraw a nomination to a semester or full-year program prior to the beginning of their program and after accepting placement by signing the Program Acceptance Form will be assessed a placement and processing fee of $300 and will be responsible for any non-recoverable program expenses incurred overseas on their behalf by Georgetown University, the host university, or the program provider.

Students who withdraw from overseas studies after the program's start date will be issued a refund that is calculated from the date the Office of Global Education is notified in writing. Tuition refunds will be calculated in accordance with the Main Campus tuition refund periods listed in the Undergraduate Bulletin. The Office of Global Education will refund 100% of recoverable costs. No refunds will be given for non-recoverable expenses and the Education Abroad Insurance fee. Georgetown University and the Office of Global Education are not responsible for indirect costs paid directly by the student, including but not limited to: passport fees, vaccinations, and transportation costs.

Students who do not accept their nomination and decide to defer their study abroad experience until the next semester will not be charged the placement and processing fee. If a student does not end up studying abroad during the next semester, he/she will be assessed the $300 placement and processing fee.
Refund policy for political evacuation and natural disasters:

An exception to the Georgetown refund/withdrawal policy is made when the Office of Global Education declares that a "crisis" exists and will affect a study abroad program. Please reference the Undergraduate Bulletin for the full text of this policy.

Refund policy for cancellation of programs:

Georgetown University reserves the right to cancel programs without prior notification; however, every effort will be made to provide participants with information on cancellations in a timely manner.

Please note: The Director of the Division of Overseas Studies has discretion to waive fees in the case of student illness, family emergency, poor academic performance, failure to complete language requirements or any other case where a waiver is determined to be appropriate.

Will my son/daughter have health insurance while studying abroad?

All students who participate in GU-approved programs (including I-Status) are automatically enrolled in the GU Education Abroad Insurance Plan. Please view the health insurance page of our website for complete coverage information.
 

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